Every organisation operates differently, which is why we let you decide how you want your invoice automation process to work.
Our team of experts work with you to decide the level of data extraction you require, meaning unimportant fields will not cause unnecessary delays to your process. Regardless of the set-up, we can have you up and running quickly and easily.
Your invoices can be uploaded in four formats (PDF, PNG, JPG or TIFF) straight from your Unit4 ERP (Agresso) system or via your mobile phone/email.
We use industry leading artificial intelligence OCR software that captures invoice data six times faster than manual entry and achieves up to 98% accuracy from any invoice layout. It is also continuously self-learning as you process more invoices, meaning you do not need to set up and maintain the costly templates and rules that traditional OCR tools require.
All of your invoices can be managed from the desktop or web version of your Unit4 ERP (Agresso) system.
Once your invoices have been automatically processed, and validated if necessary, they can be exported to your Unit4 ERP (Agresso) Document Archive for standard processes e.g. DS03 to EI02 or line level matching.
Now the burden of manual invoice processing has been removed from your accounts payable team, your organisation is now free to benefit from the numerous time and cost saving benefits that are available.
You can even further increase the efficiency of your AP process by enabling your suppliers to manage their own account via our self-service Supplier Portal.
Can I split PDF invoice's into separate pages?
This is currently under development
Can I process other document types?
The software can be trained to capture any Latin text based documents. Please contact us to discuss your requirements so we can look to develop a bespoke queue and Unit4 integration in order for you to capture your data and store documents.
What happens to our data?
We use a solution called Rossum to automatically process your invoice data. We use their Dublin servers for processing, with invoices retained for six months in order to allow the software to benefit from Artificial Intelligence (AI) retraining.
Should you have any additional data processing and/or retention requirements that are not satisfied via the above information, please contact us so we can discuss whether we can fulfil your requirements.